Lockbox makes it easy for us to share files with you in a way that is totally secure. Once you are set up, it's extremely safe and more importantly, easy to use. However we understand that you might have a few questions to begin with, so we're going to do our best to answer those here.
Since you're reading this page, chances are you have already found your way to our Client Portal Lockbox page. If not, you can find it at www.mandieconsulting.com/client-portal.
Lockbox uses Java. Since Java is commonly used across the Web, there's a good chance you might have it installed on your computer already. If not, when you first access our Lockbox page, you'll be prompted to install it. The download is free and you should be able to simply follow the prompts. If you have any problems at all with it, please contact our office. NOTE: This step is only required once.
If you have Java installed already, you will be presented with a login screen. All you need to do here is enter your username and passphrase. If it's your first time using Lockbox, you will need to enter the username and passphrase that we provide you with.
You'll then be presented with a prompt to change your passphrase. You should change it to something you can easily remember. From then on you can use your own passphrase.
NOTE: If you forget your username and/or passphrase at any time, please contact our office and we'll arrange to reset them for you.
Once you are logged into your Lockbox, there are a number of things you can do. You will see that Lockbox is laid out much like your computer's file browser - Windows Explorer, My Computer, etc. There are folders, and there are files and folders within those folders. You can navigate around Lockbox by simply clicking on the folder that you would like to browse. Note too that there is an 'Up arrow' button along the top which will move you up one level when clicked.
NOTE: You can't simply double-click on the file to open it. It needs to be downloaded to your computer first. Once the file is stored on your local drive, you can then open it.
You can add a note to a file for other users of your Lockbox to read. For example, you may upload your latest QuickBooks or MYOB file, and want to let our office know that you've entered all the data up to a certain date. By 'annotating' the file, you can leave a message to that effect with your file.
To Annotate a file, right-click the file and select 'Annotate...'. You can then type your message and when complete, click 'Done'.
When a file has a note attached to it, a red square will appear behind the Lockbox icon next to the file. You can read the note by simply hovering your mouse over the file with the red square, or edit it by right-clicking it again and selecting 'Annotate...'.
You can receive email notifications when changes are made to your Lockbox. That way, for example, if we add a new file to your Lockbox, you will receive an email letting you know when it's been added.
To receive notifications for changes to your Lockbox:
You will now receive an email whenever changes are made to your Lockbox.
You can change your password at any time. To do so:
If you forget your password, we can reset it for you at anytime. Contact our office if you need your password reset.
There are a number of other features in Lockbox, however most of them fall outside of the scope of this 'Quick Start' guide (we will rarely use them anyway). For example, you can send email messages to all of the users of your Lockbox from the 'Messaging' tab. Feel free to explore these options further, and if you would like to clarify anything or have any questions, please contact our office.
You can also find out more by consulting the Lockbox User Guide.
Tel. +61 3 8488 9927
Suite 3, Level 9, 140 Queen Street
Melbourne VIC 3000
Australia